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Usage Monitor - UM

Usage Monitor is your personal compliance associate providing you with the tools to answer questions or to challenge assumptions related to the SAP compliance at any time. UM is designed to collect data about system usage along with the entire authorization concept, enabling instant reporting and transparency. Our aim is to give your organization a fast and reliable basis for decisions related to compliance. UM not only serves the Compliance Team but is proven to be widely used by finance, internal audit, and by the SAP license manager.

Challenges addressed

  • Authorization concept not transparent
  • Insufficient compliance reporting
  • 20-50% of all role assignments not used
  • Incorrect role documentation
  • License Management based on role allocation not usage

Decision support with Usage Monitor

  • Usage analysis: compliance decision support
  • Visibility into roles, users, and transactions
  • Supports Authorization house cleaning and redesign
  • License Management: mitigate and control your SAP investment
  • Dashboards supporting license and compliance trend analysis



Why we built it

When working with authorizations and compliance you are often faced with the fact that there is little or no transparency into the roles, users, and transactions which makes it difficult to act. Transparency and accessibility of compliance data was a key element driving the development of Usage Monitor. Our aim was firstly to make the daily operation of Compliance manageable by combining the authorization concept with the productive usage data. Secondly, we wanted to make yesterday’s data as well as last year’s data easily available with just a few keystrokes enabling Usage Monitor to be a decision tool for the organization. From this point, we could continue the journey by adding  license management and role documentation to the key functionality of the tool. Two major challenges for most organizations.

Usage Monitor Functionalities

  • Authorization status Dashboard
  • Authorization historical and trend analysis
  • User, role, and transaction usage analysis
  • Authorization clean-up reports
  • Authorization redesign reports
  • Periodically access usage reporting
  • Audit reports
  • Process analysis based on roles and transaction usage
  • ABAP portal usage analysis
  • Web Dynpro usage analysis
  • License optimization report
  • License re-allocation report
  • License risk analysis
  • License Management Dashboard
  • License overspending analysis
  • Automatic role documentation
  • Role documentation reporting in PDF and Excel
  • Role attribute assignment